One of the top questions we’re asked is “How much does it cost?”. We understand the thought process behind this question, who doesn’t care about cost? The truth is, we’re all consumers in certain circumstances and typically the first thing any of us look at is the price tag. The internet has provided a comprehensive solution to this age-old purchasing practice but there is pricing for certain industries and solutions that even the internet has trouble providing clear answers for. One of those industries is the commercial AV industry.

Why is it so hard to find the costs for integrated AV solutions?

The truth is, the answer is a bit complicated. There are so many moving parts that go into certain solutions that make it challenging to provide a ballpark in some instances. However, it’s also true that, for a variety of reasons, many integrators are nervous about revealing their prices. We won’t spend too much time on why that is but what we will say is, we want to be the exception to this trend. For the solutions that are possible to ballpark pricing on, we’re looking to provide that answer. That’s why we’re introducing a new series on our Knowledge platform in which we offer some basic solutions that will apply to a variety of organizations. We’ll discuss the need for the solution, our answer to the need and ultimately what you can budget the overall cost should be for a standard package that meets that need.


Conference rooms are a vital part of the modern office. They’re multi-purpose, providing space to meet internally with your team, meet with a client, host or participate in a video conference and more. Any account executive can tell you that though it’s sometimes necessary to meet with a client outside of the office, when you have the opportunity to bring them into your own office and you have an impressive space dedicated to meeting with them it greatly increases your chance of success.

When it comes to choosing the right solution for your conference room, it really comes down to a few different factors. How large is your space? What are your goals for the space? What is your budget for the space? These are just a few questions that you should be prepared to answer prior to making your decision.
We’re going to begin this series looking at small to medium size conference room spaces. These are likely spaces where you can host about 6 or so guests and you’ll utilize this space in all the ways that we spoke about at the beginning of the article.

For each of these packages, the solution varies in a couple of different ways. The size of the display (this is important for reasons we discussed here), and both the audio and the video portion of the technology.

$13,000

The first package includes a 70” 4k Commercial Grade Display, a large universal wall mount, a wall plate installed below the display providing HDMI and VGA video inputs with a 3.5mm audio input, a Barco Click Share wireless presentation solution with two USB buttons and storage tray, a Polycom Trio UC web based collaboration/conferencing kit (for use with Zoom, Webex or Teams), 4 self amplified speakers installed in the ceiling with a volume control on a wall plate and a hybrid cable used to connect your computer or laptop to the system. This is a basic but very capable system that’s ideal for a relatively small conference room that may need video conferencing capable every now and then but isn’t entirely dependent upon it. The configurations for both audio and video settings will be relatively simple and won’t offer many options in terms of customization. For many this is satisfactory and may be a great starting place for a small-medium size office that needs a simple and easy to use conference room.

$25,000

The second package includes a 70” 4k Commercial Grade Display, a large universal wall mount, a wall plate installed below the display providing HDMI and VGA video inputs with a 3.5mm audio input, a Barco Click Share wireless presentation solution with two USB buttons and storage tray, a Crestron Flex-C UC Conference kit that is compatible with either Zoom or Microsoft Teams and includes a UC Engine PC, a Crestron Control Processor, a Crestron touch panel, a QSC DSP, a QSC IP PTZ (Pan-Tilt-Zoom) camera, a Shure drop-in ceiling tile style microphone, an amplifier with 4 ceiling speakers, a small furniture style equipment rack and a hybrid cable used to connect your desktop or laptop computer to the system. When compared to the first solution, this is a big step forward in terms of complexity and customizability. This will provide an enhanced audio-visual experience during any unified communication such as a video conference. This is an ideal solution for an organization that has a small-medium sized room where a 70” display is appropriate and relies on quality video conferencing as a crucial aspect for their success.

$32,000

The third package includes a 75” 4k Commercial Grade Display, a large universal wall mount, a wall plate installed below the display providing HDMI and VGA video inputs with a 3.5mm audio input, a Barco Click Share wireless presentation solution with two USB buttons and storage tray, a Crestron Flex-C UC Conference kit that is compatible with either Zoom or Microsoft Teams and includes a UC Engine PC, a Crestron Control Processor, a Crestron touch panel, a QSC DSP, a QSC IP PTZ (Pan-Tilt-Zoom) camera, a Shure drop-in ceiling tile style microphone, an amplifier with 4 ceiling speakers, a small furniture style equipment rack and a hybrid cable used to connect your desktop or laptop computer to the system. When compared to the first solution, this is a big step forward in terms of complexity and customizability. This will provide an enhanced audio-visual experience during any unified communication such as a video conference. This is an ideal solution for an organization that has a medium sized room where a 75” display is appropriate and relies on quality video conferencing as a crucial aspect for their success.

It’s important to remember that these are ballpark prices and ultimately the final solution can vary based on a variety of reasons. We do feel very confident that this is solid ballpark pricing that you can utilize for your AV budget.

Keywords:

What is a Conference Room? How much does a Conference Room cost? Conference Room AV, Conference Room Audio Visual, Huddle Space Unified Communications, Conference Room Solution, Conference Room

AV Engineer Nick Schliske contribued to this article and provided the pricing and solution.